Module 08 · Shift and up

Stock that moves for four reasons and no others.

Stock moves for exactly four reasons: you received it, you sold it, you wasted it, or you counted it. Everything else is a story.

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How it works

In at cost, out through the recipe.

Receive against a documentStock lands at the price actually paid, against a vendor and a document.
Deplete through the recipeSettling an order deducts the ingredients behind every line, so the shelf follows the till.
Count and compareA physical count writes an adjustment, so the difference is a fact you can look at rather than a feeling.

What is in it

Inventory, feature by feature.

Inventory and stock control are on the Shift plan and up, from AED 429 per outlet per month on a 2-year term, and support is a person in Dubai, any hour of any day.

Automatic depletion

Settling an order deducts the ingredients behind every line, through the recipe.

Counts

A physical count writes an adjustment, so the difference is a fact you can look at.

Counts

Receive stock

Against a vendor and a document, at the price actually paid.

Receive stock

Wastage

Logged with a reason, and visible as its own number rather than buried in variance.

Wastage

Slow movers

Stock that has not moved in its window, listed by shelf value and held back from the next suggested order.

Slow movers

Par and reorder levels

Below reorder is a dashboard exception, not something you notice on a Friday.

Two taxonomies

Where it is stored, and what commodity family it belongs to. A purchasing question and a kitchen question are not the same question.

Two taxonomies

Short or refused

Receive stock with or without a purchase order, and record a short delivery or goods refused at the door with the reason. Refused goods never enter stock and are never billed.

Purchase orders on A4

Your logo, company and TRN, the delivery outlet, the supplier and its TRN, the lines, totals and your terms. Each supplier is set to no VAT, prices excluding VAT or prices including it, and stock is always costed before VAT, so food cost stays true.

Approval that cannot be split

Approval limits check the amount you will actually pay, and same-day orders to one supplier are added together, so splitting an order does not slip past approval.

Over-delivery, within limits

With Purchasing, each outlet accepts a set percentage of extra goods. Anything above it needs a manager.

Substitutes, linked

With Purchasing, what actually arrived is linked to the line that was ordered, so stock and food cost follow it and the order is not left showing as owed.

Close one line

With Purchasing, close the rest of a single line when the supplier cannot supply it, without closing the whole order. Closing an order short records why.

Supplier performance

Under Suppliers, with Purchasing: fill rate, on-time delivery, substitutions, rejections with their reasons, price differences against the order and debit notes, per supplier and month, for your eyes only and out to CSV.

Ordered against delivered

Every purchase order line shows what was ordered, received, substituted, rejected, cancelled and still outstanding, and the A4 order carries the delivery record.

Debit notes

Numbered A4 debit notes to suppliers for rejected goods and billing differences, with your logo, both TRNs and Save as PDF. They are credited against the supplier’s bill only for what that bill actually over-charged, or recorded as settled by refund.

Debit notes

Questions it answers

The four you will ask it first.

  • What should be on the shelf, against what is?
  • Which ingredients are under their reorder point?
  • What was wasted this week, and why?
  • What did this delivery actually cost?

Watch it done

Five short videos, on the real screens.

Recorded on delEat itself, with a demo restaurant. The captions are in the picture, so they work with the sound off.

Receiving a delivery into stock0:44
The steps
  1. Open Inventory, then Receiving.
  2. Press Receive delivery.
  3. Pick the purchase order. Each line starts at what is still owed.
  4. Take a photo of the invoice and delivery note that came with the goods.
  5. Type what really came. If it is short, choose why.
  6. A discount on the bill goes on its line. Free of charge is a switch.
  7. Add the supplier's invoice number.
  8. Save as draft to finish later, or Save receipt. The stock goes up.
Counting stock0:55
The steps
  1. Open Inventory, then Stock takes.
  2. Press Start count. Pick a full count or one category, then the location.
  3. Blind count hides what is expected from the counters. Leave it off to see it.
  4. Count in packs, plus any loose units. The total shows under the item.
  5. Each line saves itself as you count. Save and close to finish later.
  6. Submit count. Lines nobody counted stay as they are, or go to zero.
  7. Check the variance against what the system expected.
  8. Post variances. The stock now matches the shelf.
Ordering from a supplier0:55
The steps
  1. Open Inventory, then Purchase orders.
  2. Press New purchase order. Pick the supplier and where it is delivered.
  3. Suggest order adds what is running low, up to its par level.
  4. Add more from the supplier's list. Under their minimum order, delEat says so.
  5. Save as draft, then open the order to check it.
  6. Send by email. The supplier gets a PDF and a link. Where approval is on, another person approves first.
  7. The link opens the order for the supplier. They confirm it as it is, or confirm with changes.
  8. Their answer shows on the order, ready for the delivery.
Asking for stock and new items1:18
The steps
  1. Open Inventory, then Requests. A request asks for stock without picking a supplier.
  2. Press New request. Fill to par adds whatever is below its par level.
  3. Search for anything else and type how much, in the item's own unit.
  4. Save and submit. It waits for head office under To review.
  5. Never bought it before? New items, then Ask for a new item.
  6. At head office, To review lists each request. Decide each line.
  7. Approve it from a supplier, or as a transfer from another store. Create orders makes them.
  8. New items waits under To decide: approve it as shown, or turn it down with a reason.
Booking wastage0:53
The steps
  1. Open Inventory, then Wastage. Each event shows its date, reason and value.
  2. Press Record wastage. Pick the stock location and the reason.
  3. Add each item and how much was thrown away.
  4. Leave the date empty for today. A note or a photo helps whoever checks it.
  5. Save wastage. The stock comes off at its cost. Where approval is on, it waits first.
  6. A whole dish? Waste a dish takes its recipe off stock in one go.
  7. Open any event to see what it cost. Repeat books it again, Reverse undoes it.

All 42 are in the Academy, in the order to watch them.

Before you believe it

The three questions everyone asks.

Do we have to count every day?

No. Stock depletes through recipes on settlement. You count when you want to check, and the variance tells you where to look.

Can it order from suppliers?

It builds the order from par levels; you send it. Receiving values the stock at the price actually paid, and a price that differs from the standard cost goes to head office to approve.

Which plan includes inventory?

Shift, AED 429 per outlet a month on a two-year term, 479 billed yearly or 579 monthly, with recipes, food cost and purchasing in the same plan.

Works with

The modules this one sits beside.

Recipes & food costFood cost that prices itself as you type.ReportsThirty-one reports, costed off real recipes, out to CSV in one tap.ExpensesThe spend book beside the sales book, VAT recoverable and all.
A barista pouring karak at a cafe counter

Pricing

One price per outlet. No cut of your sales.

Plans from AED 149 per outlet per month on a 2-year term. Thirty days free, no card.

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Thirty days free

Switch inventory on before your trial starts.

No card. No call unless you want one. Every module, every plan, for a month.

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